Job Opening: Snowflake
Job Role: Legal Operations Specialist
Location: Pune
PQE: 5-7 years
ESSENTIAL DUTIES AND JOB FUNCTION:
Invoice Reviewing and Processing
- Perform first-level invoice review to ensure compliance with Outside Counsel Billing Guidelines.
- Monitor and analyze invoice rejections, submission accuracy, and timelinessAnswer law firm and vendor queries regarding invoices and payments
- Act as primary contact for all legal billing inquiries . Review and respond to requests and questions in a timely manner
- Monitor and reconcile invoices between e-billing and AP systems to ensure timely processing
- Identify and execute opportunities for savings and efficiencies.
Matter Management
- Ensure matter engagement letter compliance
- Create and close matters
- Act as primary contact for all matter management issues with law firms and vendors
Vendor Management
- Manage law firm and vendor onboarding process in legal eBilling and accounts payable systems
- Oversee timekeeper management, including new timekeeper requests and approvals reviews
- Work with responsible attorneys and firms to remediate any issues related to staffing
- Assist with monthly accrual and forecast process to ensure that the department’s spend aligns with the budget
EDUCATION AND EXPERIENCE:
- 5-7 years increasing responsibilities working in a Legal Organization
- Requires Bachelor’s degree. Post-graduate is desirable, particularly MBA
- Requires experience with eBilling system (e.g., SimpleLegal, Legal Tracker, TeamConnect) matter management, databases, data mining and analytical software tools
- Experienced in Microsoft Office products like Outlook, Excel, Word, PowerPoint
- Experience with reporting tools a plus (e.g. Tableau, Business Objects, Cognos)
SKILLS:
- Must have excellent written and verbal communications skills
- Must have excellent analytical skills and comfort with multiple data sets, with the ability to draw conclusions and make informed recommendations
- Must have advanced Excel skills (i.e., Formulas, Pivot Charts, Pivot Tables, Formatting, etc.)
- Possess deep understanding of AP and Finance principles and ensuring compliance with legal billing guidelines
- Understanding of common alternative fee arrangements (e.g., fixed fees, fee caps, volume discounts)
- Intellectually curious with ability to process a great deal of information in a fast-paced environment; willing to take initiative
- Demonstrate integrity to manage sensitive and confidential information
- Ability to present complex information in an accurate and persuasive manner to all levels of management
- Must have strong client service orientation and demonstrated high level of customer focus, independence and initiative
- Must be a team player who can easily handle shifting priorities, multi-tasking in a deadline-oriented environment
- Must have a customer service mentality, exceptional follow through skills, flexibility in embracing frequent change in all forms.
Apply here